Mailing Fulfilment
Order Fulfilment
Postal Solutions
Print Management
 
You are here: Home Services Data Services
 

Data Services

We provide a wide range of data services to complement our lettershop, mailing, and contact management services. Good data is key to direct marketing success!

The aims of our data management services are to ensure you:

  • Achieve the maximum postage discount through data sorting

  • Minimise wastage by cleansing your data

  • Maximise the ROI from your mailing activities

  • Have a high quality source of mailing lists

  • Provide a secure cost effective solution for hosting and managing your data/>

Find out how to get a FREE data health check (opens PDF)

 
Data Sortations for Postal Discounts

We can sort your data and prepare it prior to addressing it so that you can take advantage of postage discounts, for both UK and international mailings. This includes:

  • Mailsort

  • Walksort

  • Presstream

  • Down Stream Access

  • International postal services

We are licensed to print barcodes for CBC Mailsort mailings, and are able to print Mailsort OCR approved fonts too so you benefit from additional discounts where appropriate. For international mailings we can undertake complex sortations and address formatting so you can maximise postage savings worldwide.

We also have sophisticated document management software so as well as basic mail merges we can also handle variable text and images for multiple personalised documents.

Mailing List Preparation & Data Cleansing

BTB Mailflight can clean and prepare your mailing lists to help reduce wastage and improve your response rates:

  • UK and worldwide address enhancement

  • Merge/purge and de-duplication

  • Case conversion and salutation building

We can clean your data against most suppression files including the most popular:

  • Postal Address File (PAF) and Quick Address

  • National Change Of Address file (NCOA)

  • Gone Aways Suppression file (GAS)

  • Bereavement Register file (TBR)

  • Mortascreen

  • Mailing Preference Service file (MPS)

  • Telephone Preference Service file(TPS)

Many of these cleansing services are available for international data as well as UK.

 

Free data health check
We can provide you with a FREE Data Health Check to ensure your mailing lists are clean. As well as reducing wastage this will ensure you do not target those that are deceased or MPS subscribers which would harm your brand.

Buy Mailing Lists

Looking for the leading source of UK mailing lists?
If you already know the sort of data you want and you simply want to get quick counts and quotes then this is the website for you: http://marketingfile.com/btbmf

  • MarketingFile provides direct marketing data and services to thousands of customers in the UK and Europe.

  • Instant access to 48m business records and 160m consumer records.

  • Many lists already filtered for specific types of client, sector etc.

  • No minimum order quantities

  • Free counts and no hidden charges.

  • Address, email, telephone and fax data

  • Download purchased data today.

  • DMA accredited.

Struggling to find good quality international mailing lists?
We have teamed up with a leading international mailing list consultant. They have a network of mailing list providers across Europe, the USA and beyond, and they can save you a lot of time and money, and help you get hold of data you can trust.

Need help writing a sales letter or a brochure in a foreign language, or want advice on international marketing?

Our consultant has many years experience of international marketing and could help you maximise the ROI from your international direct mail campaigns. She understands foreign markets and how they differ to the UK.

More about our international mailing lists and marketing consultancy >>

Database Hosting and Management

We can develop a database from scratch or work with your existing database structure. We have a team of software developers who build database systems using ColdFusion, the rapid application tools from Adobe, one of the worlds leading software houses. We utilise Microsoft SQL Server with Reporting Services and Integration Services. Hosting your database on our Bull Escala Dual processor server with hot-swap disk storage guarantees 100% uptime.

Typical data management tasks include:

  • Consolidating databases

  • Amending data

  • Apending data

  • Enhancing data

  • Cleansing data

  • Flagging data

  • Separating data fields

  • Adding new records

  • Making deletions

  • Running selections

  • Exporting data

  • Producing reports

Data Capture Services

Our team of Response Centre Executives data capture from a variety of media including order forms, coupons, on-pack promotions, vouchers, competition entries, membership forms, faxes, emails, websites, phone calls, voicemail messages etc.

Our programming team will be able to develop a data capture screen that feeds into a simple or a sophisticated database system, depending on what you require. Quick Address and PAF validation software is integrated within the system which ensures that addresses are input quickly and accurately.

As well as manual data capture we can also download additional data feeds from websites, emails, other response centres etc and import them into the database.

Get a Free Data Healthcheck

How can you get your FREE Data Health Check?

Simply send us a data file, we will run it through our system and provide you with a report which highlights any data quality issues we identify i.e. home movers, Mail Preference Service subscribers, deceased, inaccurate addresses, duplicates etc. 

From this information you will be able to estimate the cost of undertaking the data cleanse compared to the cost of not doing it. There is no obligation but we believe the facts will speak for themselves.


Why get your mailing data regularly checked?

• Each year 1,500,000 households are on the move (That’s 6 million people!).

• Each year 700,000 people in the UK die and £18 million is spent mailing them.

• Each Year 240,000 people join the Mail Preference Service (MPS).

• Half a million addresses are affected by postal address changes.

• Over 150,000 people complain about telemarketing calls.

• B2B DM Expenditure in 2000, £504 million.

• Expenditure on out of date data, £76 million.

• B2B data decays at a rate of 37.7% a year.

 

Ensuring you are using clean data will:

• Allow you to make substantial savings in your mailing and print budget.

• Reduce the internal costs of processing mailing returns and help identify

better internal processes for the data capture of contact information.

• Highlight how to minimise the potential brand damage from mailing to people who

have requested 'no mail' or are deceased.

 

Ultimately your ROI will improve!

 

Example cost savings

For example posting 5000 letters to inaccurate addresses at 25p per item would cost you £1250 (this is postage alone and doesn't take into account the printing and fulfilment costs, or returns handling cost, let alone any damage this can cause your brand!).

Cleansing your data would cost a fraction of this amount!

Direct Mail Fulfilment

Our data services are heavily linked to our direct mail fulfilment services, in fact our Data Services Department is located at our mailing house in Bedford. Typically the data we are capturing, cleaning or sorting is being prepared for a direct mailing, and our mailing fulfilment services include:

Enveloped mailings, and non-enclosed mailings i.e. postcards
Mechanised folding and envelope enclosing... high speed laser printing (cut-sheet and continuous)... inkjet addressing... handwork... UK & international mailsorting...

Polywrapping and addressing
5 Sitma polywrapping lines... inserting up to 10 items... addressing (inkjetting and carrier-sheet printing)... covermounting... strapping... tabloid folding... UK and international mailsorting ... supply of plain and printed polythene...

Lettershop and database marketing
Data services... laser printing of letters, invoices, notices etc... mechanised folding and envelope enclosing (C4, C5, and DL sized envelopes)... hand folding and envelope enclosing... UK and international mailsorting ...

Handwork
Folding... envelope enclosing... labelling... polybagging... kitting and collation... packaging... reworking... bellybanding... returns handling...

Pick and pack
Dedicated 63,000 sq ft pick and pack operation, providing order fulfilment and contact centre services.

Contact Centre

Our Contact Centre in Bedfordshire provides all of the main services you would expect of a contact centre, it is a scalable and flexible solution for companies that do not have the in-house resources. Examples of work undertaken at our contact centre in Bedford include:

  • Direct mail campaign response handling

  • Data capture from coupons and off the page adverts

  • Survey response handling

  • Order processing

  • Brochure and catalogue requests

  • Customer service

  • Donation handling

  • Returns processing

More about our contact centre >>

Campaign Analysis and Reporting

We can develop the database system in order that it can facilitate any reporting requirements, this is vital for measuring a marketing campaign’s success and planning your future marketing activity i.e. analysis of response rates, sales figures, demographics etc. Reports can be viewed in real time via a secure web portal, and we can run selections and provide data exports as required.

Groupe La Poste
BTB Mailflight Ltd, Wolseley Road, Kempston, Bedford, Bedfordshire, MK42 7UA | 01234 840222 | info@btbmf.co.uk
Company Registration Number. 1028718 | VAT No. 196401260 | Data Protection Act: Registration Number Z71154762
Sitemap | RSS | SEO